UACR Constitution

The University of Arizona
College Republicans Constitution

Preamble

We, the College Republicans at the University of Arizona, in order to promote the ideas, values, and principles of the Republican Party, to aid in the election of Republican candidates at all levels of government; to develop political skills and leadership among Republican students as preparation for future service by them to promote conservative ideals and to better the community; do ordain and establish this Constitution for the College Republicans at the University of Arizona.

Article I: Name

1. The name of this organization shall be the College Republicans at the University of Arizona.

2. The organization named herein is an organization of the students, by the students, and for the students of the University of Arizona.

3. This organization shall be affiliated with the College Republican National Committee and the Arizona Federation of College Republicans.

Article II: Objective

1. Our primary objective is to uphold and advance the Republican cause by aiding in the election of Republican officials to local, state, and federal office.

2. We strive to promote awareness of and interest in the Republican Party at the University of Arizona.

Article III: Membership

1. Any student at the University of Arizona is eligible to be a General Member.

2. A General Member in good standing shall be defined as any member who is current on dues as set forth by Article III, section 5 and has attended at least two weekly meetings within the last six months. Any member may petition the President in writing to become a General Member in good standing. The President must present this petition to the Executive Board within ten days upon receipt for a vote. A majority vote is required from the Executive Board to declare the member a General Member in good standing. Any General Member in good standing may seek and hold elected office within the club.

3. Non-students may act as Associate Members, but may not vote or hold office.

4. All members must accept this Constitution.

5. All General and Associate Members shall pay dues of an amount deemed fair and appropriate by the Executive Board of the previous academic year.

6. All General and Associate Members must have a membership form on file with the Secretary.

7. Only General Members in good standing as defined by Article III, Section 2 shall be eligible to receive funds in payment or subsidy from the club treasury.

Article IV: Officers

1. The Executive Board shall be comprised of the President, Vice President, Treasurer, Secretary, Director of Membership, Director of Communications, Director of Social and Community Activities, and the Historian.

2. Any State Board Officer who is also a General Member of the College Republicans at the University of Arizona, and the immediate Past President of the College Republicans at the University of Arizona, shall act in a non-voting advisory position to the Executive Board.

Article V: Amendments to the Constitution and By-Laws

1. Any member may submit to the Executive Board any changes or amendments to this constitution and by-laws in writing.

2. The Executive Board, acting at the first meeting after being presented with changes or amendments to this constitution and by-laws, shall submit, with a 2/3 vote of approval, the proposed changes to a vote of the General Membership; this vote shall be held at a meeting of the General Membership, shall be preceded by no less than two weeks notice, and shall require a 2/3 vote by approval to pass any alteration or amendment to this Constitution and By-Laws.

Article VI: Not-For-Profit Statement

1. This is a Not-For-Profit organization.

Article VII: Statement of Non-discrimination

1. This organization shall not discriminate on the basis of age, color, ethnicity, gender, national origin, disability or handicap, race, religion, sexual orientation, or Vietnam Era veteran status. This policy will include, but is not limited to, recruiting, membership, organization activities, or opportunities to hold office.

Article VIII: Financial Obligations

1. Members will be encouraged to donate money for activities.

2. General Members shall pay dues for each academic year, as prescribed in Article III, Section 5 of this Constitution.

Article IX: Statement of Non-hazing

1. This organization shall not conspire to engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, personal degradation, or disgrace; this organization shall not engage in any activity resulting in physical or mental harm to any fellow student or person attending the University of Arizona.

Article X: Statement of Compliance with Campus Regulations

1. This organization shall comply with all University and campus policies and regulations, as well as local, state, and federal laws.

By-Law I: The Duties of Officers

Section I: President
The Duties of the President shall be as follows:

The President shall be responsible for the coordination of all activities of this organization.
The President shall serve as a liaison to the University Community.
The President shall serve as a liaison to the Pima County Republican Party, Arizona Republican Party, and Republican National Committee.
The President shall serve as a liaison to Republican campaigns and candidates.
The President shall serve as a liaison to the Arizona Federation of College Republicans and the College Republican National Committee.
The President shall serve as the official representative and spokesman of the organization.
The President shall have the primary authority to call meetings.
The President shall preside over meetings of the General Membership.
The President shall preside over meetings of the Executive Board; this board shall meet no less than once in every month, excluding the months of May, June, July, and August.
The President shall prepare an agenda for all meetings.
The President shall call for elections in the manner prescribed in Article VI of this Constitution.
The President shall authorize the distribution of club funds by the Treasurer.
The President shall delegate authority.
The President shall appoint year-long positions as deemed necessary by the President. All such appointments must be confirmed by a majority vote of the Executive Board.
The President shall be endowed with Executive Authority, as defined in By-Law II of this Constitution.

Section II: Vice President
The Duties of the Vice President shall be as follows:

The Vice President shall assume the office of Presidency in case of direct order from President, or President’s absence due to sickness, obligations, resignation, impeachment, or death.
In the event of the extended absence of the President, the duties of the President devolve to the Vice President.
The Vice President may convene and preside over meetings of the General Membership and of the Executive Board in the event of the President’s absence, or at the request of the President.
The Vice President shall sit on the Executive Board.
The Vice President shall carry out any other duties deemed appropriate by the Executive Board.

Section III: Treasurer
The Duties of the Treasurer shall be as follows:

The Treasurer shall be responsible for all financial records.
The Treasurer may be used as a club representative for appropriations at ASUA.
The Treasurer shall be responsible for financial planning pertaining to all activities.
The Treasurer shall handle all funds collected at club meetings and events.
The Treasurer shall not distribute money without the direct order of the President.
The Treasurer shall sit on the Executive Board.
The Treasurer shall report to the General Membership and the Executive Board, at every officially convened meeting of those bodies, as to the financial standing of the organization.
The Treasurer shall carry out any other duties deemed appropriate by the Executive Board.

Section IV: Secretary
The Duties of the Secretary shall be as follows:

The Secretary shall record and report the minutes of each meeting of the General Membership and the Executive Board.
The Secretary shall sit on the Executive Board.
The Secretary shall submit in writing by way of hand, email, or fax the minutes of each meeting of the General Membership and the Executive Board to the Executive Board for approval no more than 72 hours after the last meeting, and will incorporate any reasonable corrections desired by the members of the Executive Board; the minutes are to be made accessible to the General Membership no more than 170 hours after the meeting.
The Secretary shall document all club activities.
The Secretary shall carry out any other duties deemed appropriate by the Executive Board.

Section V: Director of Communications
The Duties of the Director of Communication will be as follows:

The Director of Communications shall inform the state, local, and university press of College Republican activities and events.
The Director of Communications shall release to the state, local, and university press, as well as the university community, statements by the leadership of this organization concerning issues of importance on a local, state, and national level.
The Director of Communications shall collect, document, and pass on to the Historian any press clips or coverage received by this organization.
The Director of Communications shall sit on the Executive Board.
The Director of Communications shall report at every meeting of the General Membership and of the Executive Board as to any coverage received by this organization; this includes print, internet, radio, and television coverage.
The Director of Communications shall carry out any other duties deemed appropriate by the Executive Board.
Section VI: Director of Membership
The Duties of the Director of Membership are as follows:

The Director of Membership shall organize and coordinate recruitment drives in conjunction with the President and the Executive Board.
The Director of Membership shall be responsible for updating the membership list necessary for the College Republican National Committee and for other purposes that the executive board may deem necessary. He shall have the power to delegate some of this responsibility to other members on the executive board if deemed necessary.
The Director of Membership shall pass the updated list onto the President, Vice President, and Treasurer at the end of his term, and if necessary, to the future Director of Membership.
The Director of Membership shall organize and coordinate the deployment and manning of the tabling events and the distribution of literature to effectively advertise the positions and activities of the organization.
The Director of Membership shall be responsible for all campus recruitment efforts.
The Director of Membership shall sit on the Executive Board.
The Director of Membership shall report at every meeting of the General Membership and of the Executive Board the current level of membership and the status of any recruitment efforts currently underway.
The Director of Membership shall carry out any other duties deemed appropriate by the Executive Board.

Section VII: Director of Social and Community Activities
The Duties of the Director of Social and Community Activities are as follows:

The Director of Social and Community Activities shall, with the approval of the President or the Executive Board, organize any social activities for, or sponsored by, the organization.
The Director of Social and Community Activities shall, with the approval of the President or the Executive Board, organize any philanthropic or community service activities engaged in by the organization.
The Director of Social and Community Activities shall organize the design, ordering, and distribution of any club related items and paraphernalia authorized by the Executive Board.
The Director of Social and Community Activities shall sit on the Executive Board.
The Director of Social and Community Activities shall carry out any other duties deemed appropriate by the Executive Board.
Section VIII: Historian

The Duties of the Historian are as follows:

The Historian shall maintain an “electronic scrapbook” for the College Republicans. They shall be in charge of picture taking at all events and updating the social media accounts with these photos. If they cannot be present at an event, they shall delegate their duty to another member, other than the president of the vice president. At the end of the year the Historian shall be in charge of the presentation of achievements and activities done throughout the previous year and the other materials deemed necessary and appropriate.   The Historian shall maintain the club’s website and social media accounts.                             The Historian shall work with other members of the Executive Board with electronic, web or computer related efforts.                                                                                                               The Historian shall sit on the Executive Board.                                                                                   The Historian shall carry out any other duties deemed appropriate by the Executive Board.

Section IX Sergeant-at-Arms

The President may appoint at his/her discretion, with a simple majority consent of the Executive Board, a Sergeant at Arms.
The Sergeant-at-Arms shall serve until the end of the academic year.
A new Sergeant-at-Arms may be appointed by the President and confirmed by the Executive Board at any time deemed necessary.

The Sergeant-at-Arms Duties are as follows:

The Sergeant-at-Arms shall maintain and be responsible for the American Flag that is to be displayed at club events.The Sergeant-at-Arms shall ensure the Constitution is followed during meetings.                                                                                                                             The Sergeant-at-Arms shall be responsible for maintaining order during club events and meetings.
The Sergeant-at-Arms shall have the authority to enforce the Code of Conduct under By-Law VI.
The Sergeant-at-Arms shall administer the Oath of Office in accordance with By-Law III.
The Sergeant-at-Arms shall sit on the Executive board, ensuring the Constitution is followed and order is kept.

Section X: General Membership
The Duties of the General Membership are as follows:

General Members may be asked to post banners, distribute literature, participate in events, and man the membership table.
General Members may contribute money to pay for club functions or supplies.
General Members may be appointed by any officer as a Deputy to that officer and, if accepting, shall aid that officer in the completion of their duties.
General Members, in the event that an office is unexpectedly vacated, may be appointed by the Executive Board as interim officers, and, if accepting, shall assume the powers, duties, and responsibilities of the office to which they are appointed until a special election is held to fill the vacated office; the term of an interim officer shall not exceed the duration of 30 days. The President must give the general membership two weeks notice of a special election, which is to be carried out in the same manner as the regular elections described in Article VI, Sections 1 & 6 of this Constitution.
General Members, in the event that no candidate seeks or is elected to a particular office, may be appointed by a majority vote of the Executive Board to fill the open position, and, if accepting, shall assume the powers, duties, and responsibilities of the office to which they have been appointed until the next regular election for that office.

BY-LAW II: Elections

The election of officers will be conducted by written ballot, with each member present casting one and only one vote.
The election of all officers, excluding the President, Vice President, and Treasurer, is to be called for by the President on a date no earlier than the last Monday in August and no later than the first Monday in October; the President must provide the General Membership of the club with at least two weeks notice of the upcoming election.
All members voting in the election for President, Vice President, and Treasurer must be members in good standing as defined by Article III for at least one month before the date of the election.
All officers, excluding the President and Vice President, are elected to a term of approximately one year, beginning on the date of their election, and ending on the date of the next election for that office.
The election of the President, Vice President, and Treasurer is to be called for on a date no earlier than the last Monday in March and no later than the first Monday in May; this date is to be determined by a majority vote of the Executive Board, and the current President must provide the General Membership of the club with at least two weeks notice of the upcoming election.
The President and Vice President will be sworn into office, in the manner prescribed in the By-laws of this organization, by the Sergeant At Arms at the first official club gathering after the election, and taking place no later than the last day of the spring semester; this marks the beginning of the President’s and Vice President’s terms in office, which are to last approximately one year in length. Should the Sergeant At Arms be unavailable on this date, he may appoint, as his replacement, any member of the Executive board who is available.
Candidates for all offices must submit a written declaration by way of hand, email, or fax of their candidacy for office to the President no less than 170 hours before the election is scheduled to be held; the President must distribute these declarations to the General Membership no less than 72 hours before the election is scheduled to be held. The President is to provide a written confirmation of the receipt of a candidate’s declaration by way of hand, email, or fax to that candidate. Failure of a candidate to declare in writing before the above deadline will result in their exclusion from the election; failure of the President to distribute the declarations to the General Membership before the above deadline will result in a weeklong postponement of the election.

BY-LAW III: Oath of Office

Upon entering office, the President and Vice President are to be administered the following oath:
I, (full name), do solemnly swear to uphold and defend the Liberty, Justice, and Integrity embodied in the Constitution of the United States of America, the Constitution of the College Republicans at the University of Arizona, and in the platform of the Republican Party, to advance these causes at every opportunity, and to uphold the Honor and Dignity of the office to which I have been elected, so help me God.

BY-LAW IV: Definition of Executive Authority

1. The President may, whenever appropriate, issue an Executive Order.
2. Executive orders shall be presented in writing by way of hand, email, or fax to all Officers of the Executive Board. An Executive Order does not take effect until it has been presented to the Executive Board in this manner.
3. No Officer of the Executive Board may be removed from office by Executive Order.
4. No General Member may be expelled from the organization by Executive Order.
5. No Article, Section, Line, Provision, or Amendment of this Constitution and By-Laws can be altered, revised, added, or abolished by Executive Order.
6. No Article, Section, Line, Provision, or Amendment of this Constitution and By-Laws can be directly contradicted, overruled, or suspended by Executive Order.
7. No Executive Order may contradict, overrule, or overturn a decision of the current Executive Board.
8. Any Executive Order may be overturned by a 3/5 vote of the Executive Board.

BY-LAW V: Extent of Executive Privilege

All records, files, or documents compiled or created at the behest of the Executive Board or commissioned by Executive Order must be rendered to the President, Executive Board, or any Officer of the Executive Board when so ordered by vote of the Executive Board or by Executive Order.
No Officer of the Executive Board shall be compelled by vote of the Executive Board or by Executive Order to render to the President, Executive Board, or any other Officer of the Executive Board any personal records, files, or documents for any reason.
The President shall not be compelled by vote of the Executive Board to render to the Executive Board or any Officer thereof any personal records, files, or documents for any reason.
Upon vacating office, all outgoing Officers of the Executive Board shall be compelled to render to the incoming Officers of the Executive Board all records, files, and documents necessary for the successful completion of the duties of their office.
Upon the submission to the Executive Board of charges of impeachment against the President, the President shall be compelled to render to the Vice President all records, files, and documents necessary for the successful completion of all pending club business, as well as those otherwise necessary for the successful governance of the club.

BY-LAW VI: Code of Conduct

All officers of the Executive Board will be expected to carry out all of the duties of their office.
All officers of the Executive Board will be held responsible for all actions of their office.
All officers of the Executive Board are expected to abide by the decisions of the Executive Board, or else resign their positions.
All members are expected to respect and abide by the decisions of the Executive Board.
No member shall act in such a manner as to jeopardize the standing of the College Republicans in the eyes of the University of Arizona or the Arizona Board of Regents.
No member shall act in such a manner as to jeopardize the standing of the College Republicans in the eyes of the County, State or National Republican Party.
No member shall act in such a manner as to jeopardize the standing of the College Republicans in the eyes of any Local, State, or National Republican campaign for office.
All officers of the Executive Board shall have the authority to enforce this by-law upon the general membership at public events up to and including removal of any member from the event. All members shall respect and unconditionally abide by this constitution and by-laws.

BY-LAW VII: Impeachment of Officers

Any member may submit to the President, in writing, an official complaint against any Officer of the Executive Board for any reason that the member deems appropriate.
Upon receipt of an official complaint, the President is compelled to present the complaint, word-for-word, in Executive Session, to the Executive Board.
The Executive Board shall then discuss the complaint for any period of time deemed necessary, and, at the conclusion of discussion, the President shall call for the two following votes.
The first vote of the Executive Board shall vote determine whether or not the officer who is the subject of the complaint is guilty of a violation of one or more sections of this Constitution or By-Laws. This vote shall require a majority decision for passage. Should this vote fail, the complaint shall be dismissed without merit and no further discussion or voting will be necessary. Should this vote pass, the complaint shall be deemed valid and reasonable, and a second vote shall be conducted.
The second vote of the Executive Board shall determine whether or not the complaint warrants impeachment and immediate removal from office. This vote shall require a 2/3 majority decision for passage. Should this vote fail, the Officer who is the subject of the complaint shall be censured for their Constitutional violations and shall retain their office, authority, and responsibilities. Should this vote pass, the officer shall be impeached, and shall be stripped of any office, authority, and responsibilities within the College Republicans at the University of Arizona.
An Impeached Officer shall retain their status as a General Member of the College Republicans at the University of Arizona.

BY-LAW VIII: Impeachment of the President

Any member may submit to the Vice President, in writing, an official complaint against the President for any reason that the member deems appropriate.
Upon receipt of an official complaint, the Vice President is to assume the position as Chairman of the Executive Board until the complaint is resolved.
The Vice President is compelled to present the complaint, word-for-word, in closed session, to the Executive Board at the next meeting of the Executive Board, which is to be convened by the Vice President no more than two weeks from the time the written complaint is received.
The Executive Board shall then discuss the complaint for any period of time Constitution or By-Laws. This vote shall require a majority decision for passage. Should this vote fail, the complaint shall be dismissed without merit and no further discussion or voting will be necessary. Should this vote pass, the complaint shall be deemed valid and reasonable, and a second vote shall be conducted. This vote shall require a 2/3 majority decision for passage. Should this vote fail, the President shall be censured for Constitutional violations, but shall retain the office, authority, and responsibilities of the Presidency. Should this vote pass, the President shall be impeached, and shall be stripped of any office, authority, and responsibilities within the College Republicans at the University of Arizona. An Impeached President shall retain their status as a General Member of the College Republicans at the University of Arizona, but may not serve in an advisory capacity to the Executive Board as Immediate Past President.

BY-LAW IX: Vacant Offices

Any time an Office becomes vacant, the Executive Board may appoint by majority vote, as an Interim Officer, any consenting General Member to fill the vacancy for a single term not to exceed 30 days.
Before the end of an Interim Officer’s 30-day term, the President is to call for an election in accordance with By-Law II, Sections 1, 5, and 6 of this Constitution and By-Laws.
If, for any reason, the Office of the President is vacated, the Vice President is to immediately act as President for the duration of the President’s term of office, and is to be sworn in officially as President by the most convenient Officer of the Executive Board at the soonest possible moment following the vacancy of the office.

BY-LAW X: Meetings of the Executive Board

The Executive Board shall meet no less than once monthly, excluding the months of May, June, July, and August.
The President shall preside over meetings of the Executive Board as Chairman.
Should the President deem appropriate, or should the President be for some reason unable to preside over the Executive Board, the Vice President may act as Chairman of the Executive Board.
All officers of the Executive Board must be notified in writing no less than 72 hours before a meeting of the Executive Board.
The President may not call to order a meeting of the Executive Board unless at least four Officers of the Executive Board, excluding the President, are present at the meeting.
The Vice President may not call to order a meeting of the Executive Board unless at least five Officers of the Executive Board, excluding the Vice President, are present at the meeting.

BY-LAW XI: Votes of the Executive Board

All matters brought before the Executive Board will be decided by majority vote of those Officers of the Executive Board present at the time of the vote.
All Officers of the Executive Board shall cast one and only one vote, regardless of their office or position.
The Chairman of the Executive Board shall cast a vote if and only if the vote of the Officers of the Executive Board present results in a tie.

BY-LAW XII: Expulsion of Members

1. Any member may submit to the President, in writing, an official complaint against any other member of the College Republicans for any reason that the member deems appropriate.
2. Upon receipt of an official complaint, the President is compelled to present the complaint, word-for-word, in closed session, to the Executive Board.
3. The Executive Board shall then discuss the complaint for any period of time deemed necessary, and, at the conclusion of discussion, the President shall call for the two following votes.
4. The first vote of the Executive Board shall vote determine whether or not the member who is the subject of the complaint is guilty of a violation of one or more sections of this Constitution or By-Laws. This vote shall require a majority decision for passage. Should this vote fail, the complaint shall be dismissed without merit and no further discussion or voting will be necessary. Should this vote pass, the complaint shall be deemed valid and reasonable, and a second vote shall be conducted.
5. The second vote of the Executive Board shall determine whether or not the complaint warrants immediate expulsion of the member. This vote shall require a majority decision for passage. Should this vote fail, the member who is the subject of the complaint shall be censured for their Constitutional violations and shall retain their membership. Should this vote pass, the member shall be expelled from the College Republicans.
6. An expelled member may not reapply for membership in the College Republicans, and my only regain General Member status by passage of a majority vote for reinstatement by the Executive Board.

BY-LAW XIII: Selection of Delegates to the State Convention

All members in good standing shall be eligible to be delegates to the State Convention with the exception of those running for a State Board office. Members running for a State Board office may not serve as delegates for that specific election, but may serve as delegates for the election of other offices.
If the number of members willing to go to the Arizona State College Republican Convention is more than the number necessary to cast all of the University of Arizona’s delegate votes, the Executive Board shall by vote choose the delegates. All members not selected shall be considered alternates and encouraged to attend the State Convention.
A general meeting shall be called no later than two weeks prior to the State Convention. All members present at that meeting shall vote on all contested State Board offices. All members voting must be members in good standing as defined by Article III for at least one month before the date of the election. The University of Arizona College Republicans shall comply with the voting rules and procedures set forth by the Arizona College Republicans.
Delegates shall be responsible for casting votes only for the candidate for which they were chosen.

BY-LAW XIV: Suspension of By-Laws

In times of emergency or crisis, the Executive Board may vote to suspend the By-Laws of this Constitution.
This vote must be called for by the President, and must be passed by a unanimous vote of the Executive Board.
Passage of a vote to suspend these By-Laws shall suspend only the By-Laws Section of this constitution, with the exception of this By-Law.
Suspension of the By-Laws shall have no effect on the Preamble, Articles, or Ratification of this Constitution.
The By-Laws shall not be suspended for a period of time exceeding 25 days.

BY-LAW XV: Definition of Executive Session

A meeting of the Executive Board may, at any time, be called into Executive Session by a majority vote of the Executive Board.
Upon being called into Executive Session, only Officers of and Advisors to the Executive Board shall participate in, witness, or be permitted entry into the Executive Session.
Additional parties shall be admitted to the Executive Session only by a majority vote of the Executive Board.

Ratification

This Constitution and By-Laws will be considered Ratified upon being signed by current President and Vice President of the College Republicans at the University of Arizona.
Upon Ratification, this Constitution and By-Laws will come into immediate effect.

We, the below signed President and Vice President of the College Republicans, do hereby, on the Seventeenth Day of September in the Year of Our Lord Two Thousand and Three, ratify this Constitution and By-Laws for the College Republicans at the University of Arizona. In doing so, we make the solemn pledge to uphold and abide by these Articles and By-Laws from this day forward, in the name of Freedom, Justice, and the Republican cause.

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